Sailing Club
Clubhouse (01636) 830065
NG14 7JX
| AGM 2002 | Nottinghamshire
County Sailing Club Clubhouse (01636) 830065 NG14 7JX |
NOTICE
OF MEETING
The
Annual General Meeting (2002) of Nottinghamshire County Sailing Club will take
place on Thursday 28th November in the Clubroom. The bar will close at
1.
Apologies for absence
2.
Approval of the 2001 AGM Minutes (copy attached)
3.
Matters arising from the 2001 Minutes
4.
Commodore’s Report
5.
Treasurer’s Report
6.
Executive, sailing, training and bar reports.
(Some to be given verbally; others
attached to this
notice)
7.
Notice of Motion 1 – Increase in Membership Fees
8.
Notice of Motion 2 – Amendment to Club Constitution
9.
Election of officers & Executive Committee
10. Election
of Sailing Committee. (Individual fleets
need to consider who will represent them for the forthcoming year and who will
act as a deputy)
The AGM will finish at
this point
Interval
After the interval there will be an open discussion where members
can raise issues over the future direction of the club or raise any concerns
Proposed
by the Executive Committee
1.
Increase in
membership fees
The
club financial reserves have fallen significantly in the last year, in part due
to the extra groundworks that have been undertaken (e.g new car parking areas),
but also from payment of bills for groundwork undertaken in the previous financial
year. The Executive Committee agree with
the Treasurer in his view that we need to maintain a financial reserve of £40k
in case, for whatever reason (e.g. flood or fire), the club could not function
for a season. The reserves would be needed
to keep the club going during that period.
The
Treasurer’s most accurate estimate of the likely current level of reserves at
the end of the season is around £15k. To
begin returning the clubs’ reserves towards the £40k level, the Executive Committee
is proposing to increase the family and ordinary membership rates by around 10%.
In proposing to do so we have taken into consideration the following:
a.
Assuming members pay on time, the fees have not
increased for the previous 2 years, and therefore a 10% increase over three years
is close to being consistent with inflation over the period
b. Our joining
fee, subscription rates and berthing fees are currently below those of other local
clubs with comparable facilities, and therefore offer good value. This would still be the case given the 10% increase.
The
Executive Committee holds the view that a 10% increase in subscriptions is the
most appropriate response to the drop in club reserves, and they will review the
financial position at the end of next season.
In
addition to increasing the subscription rates for two categories of membership,
we propose to maintain the late payment surcharge we adopted last year. This proved to be very successful, with the
vast majority of members paying on-time, making the jobs of the membership and
duty secretary much easier.
The
proposed membership subscription rates for 2003 shall be as follows (2002 rates
shown for comparison):
| |
2002
Annual rates
(£) |
2003
Annual rates
(£) |
Renewals after
|
| Family | 146 | 160 | 175 |
| Ordinary (21
+) | 125 | 137 | 150 |
| Ordinary (18
– 20) | 67 | 70 | 85 |
| Junior (12
– 17) + Parents Social | 71 | No
change | 71 |
| Junior (12
– 17) | 37 | No
change | 37 |
| Associate | 35 | No
change | 35 |
| Social | 35 | No
change | 35 |
| Senior Social
(65 +) | 10 | No
change | 10 |
| Boat Berth
– dinghy | 20 | No
change | 20 |
| Boat Berth
– junior | 10 | No
change | 10 |
| Boat Berth
– keel boat | 30 | No
change | 30 |
By registering
as a Community Amateur Sports Club (CASC) we could enjoy tax benefits.
The only current limitation on achieving this is the need to have in our
constitution a statement to the effect that upon dissolution, the assets of the
club would be passed on to another sporting club or charitable purpose.
The Executive Committee therefore wishes to propose the following change
to Clause 17(e) of the clubs constitution:
Current text:
17 (e) Any proposal for dissolution of the Club must contain provisions
for the disposal of the Clubs property and funds
Proposed new text:
17 (e) Any proposal for dissolution of the Club must contain provisions
for the disposal of the Club’s net assets to be applied to Inland Revenue approved
sporting or charitable purposes.
Election of officers & Executive Committee
Apart
from
Nominee:
The Executive
Committee proposes that Glyn Myatt becomes an Honorary Member.
Glyn has been
contributing to the club for over 20 years, both through his work instructing
trainee sailors and his role as Training Principal over a number of years. In particular Glyn has been instrumental in
modernising the Training Section, developing a streamlined, professional system
for documenting qualifications. This has
helped to make
Fleets holding
class status must, by agreement with their members nominate a representative and
a substitute to serve on the sailing committee (2 members from the sailboard fleet),
and be in a position to declare their nominees at the AGM.
Barry Rawlins,
Secretary NCSC
Tel 0115 8789723
e-mail: secretary@ncsc.org.uk
Attached to the notice of meeting are the following:
1.
Sailing Committee
report
2.
Bar report
3.
Minutes of the
2000 AGM
2002 Sailing Committee Report.
2002
saw the club membership rise above its previous maximum level, the Executive Committee
considered capping the membership, but decided to wait until next year to see
what level the membership is at the start of the season. The extra numbers have put an extra demand on
the use of both the main and training lakes, and on a few Sundays the number of
craft using the main lake reached near maximum capacity. The Sailing Committee are keeping a close eye
on the numbers and have contingency plans in respect of the racing format should
safety be compromised.
Most
of the classes prefer to race in the first two race’s with the third race not
so Popular. One of the options would be for one or more of the classes to move
their class race to that time. The disadvantage
would be that in the existing format there is more room for cruising whilst the
last race is taking place and this could be compromised.
For
the information of the new members, the Sailing Committee controls the water use
within the bounds of the lease. You are allowed to use the water any day (dawn
till dusk) from the 1st March to 30th September.
From October 1st to 31st December you may only use
the lakes on a Sunday. Safety cover is only available during organised
activities and if you choose to sail at other time you do so at your own risk.
The Sailing Committee attempt to encourage all members to use the lake
to its maximum and windsurfer/dinghy cruising is allowed during racing.
Cruisers are however expected to keep clear of racing boats. The only exception
to cruising during racing is on Open Meeting Days. When cruising is not allowed
during racing except with prior permission the Chief Race Officer. There this is still plenty of time to cruise
on Open Meeting Days. i.e. before the racing, lunch time
and after the racing. If it’s a 2 day Open Meeting racing will not start on the
Saturday before
With
the above exceptions any member can sail on any day, but some days and activities
are particularly aimed at certain sections of the membership. Saturday afternoons and Tuesday evenings are
particularly aimed at the cruisers, juniors and novice racers. Wednesday evening is windsurfer night, for windsurfer
racing, cruising and training. Thursday evening is the main dinghy racing evening.
(there is still room for cruising).
We can all remember when we first started sailing, whether it be cruising
or starting racing, so don’t feel intimidated, come and have a go.
John Allen (Sailing Secretary)
__________________________________________________________________________________________________
2002
has seen an increase in membership and use of all of the club facilities including
the bar. N.C.S.C. is the largest club in
the
It
would be ideal if members could have free access to the bar or it could be open
at all time when the members wished. However this would not only cause problems
with the licence and the Health and Safety regulations, but the stock would be
difficult to control and replace, thus requiring an even greater commitment from
who ever manages the bar stock. In 2003
the bar will continue to be run as at present. Hopefully all organised events
will have full bar cover, however when few members are expected to be at the club
this may be restricted to cans/bottles sold through the canteen or by the Social
Committee.
The
bar prices are kept to a minimum and to do so, stock must be purchased in bulk
it is therefore not always possible to sell the item you may want. If there is
a product that you think would be popular please let me know and I will attempt
to stock it. Any profit from the bar is
used to cover expenses, purchase and replace equipment. The surplus is then paid
in the main club funds, which helps to reduce membership fees. You are therefore thanked for your support.
John
Allen (Bar Manager)
Minutes of the 2001 Annual General Meeting, held
in the clubroom on
Attendance Officers, Committee and members. A total of 78 members signed the attendance sheet.
Apologies
were received prior to the meeting from David Eberlin and his partner, Haydn Parmenter,
John Parr, Keith Burgess, Tim Rush, Michael Lowe, Eleanor Mills, Bob Tuckwood,
Rob Gardener, Glynn Myatt, Martin Read.
These
were approved as an accurate record of the Meeting: proposed-Simon McEvoy, seconded-
John Allen.
The
Commodore explained that the membership should be aware of much that has gone
on in the club through the year from receiving Hovercraft, accessing the website
and the Minutes of the Executive Committee which are available at the back of
the clubroom.
She
highlighted highlights from the year: the large attendance at the 40th
Anniversary regatta, the changes to the club infrastructure such as the balcony
extension. The club was moving on, having
invested in computing facilities to improve the membership database, and was increasing
its use of e-mail and the website. It was necessary to optimise our use of space
due to the club’s expansion. Hence, derelict boats would be removed from the boat
park.
She
commented on the big contribution made by the training section which generated
considerable income for the club and brought new members. She thanked Neil Jacks for his contribution
as he was standing down as Principal of the Training School. She also announced that the Cruising Section
would be represented on the Sailing Committee.
The
Commodore thanked Val Parker and Rachel McEvoy for all their efforts over the
previous years in undertaking their roles as Duty and Social Secretary respectively.
5.
Treasurer’s report
The
Treasurer circulated to members present the Income and Expenditure Account for
the Year Ending
The
Treasurer’s report was approved: proposed- Ian Pilkington, seconded – Gavin Creamer
6.
Executive Committee, Sailing Committee, Training
Section and RYA representative reports
These
reports had been circulated with the Notice of the Meeting and were accepted by
the members present.
7.
Notices of motion
Proposed
by the Executive Committee
2.
Alteration to
membership renewal
Martin
Stott explained the rationale for altering the club’s constitution. Rather than paying their subscription when it
becomes due, a significant proportion of members delay renewing their membership
until later in the year. Doubt and uncertainty
often lingers well into the sailing season about a proportion of the membership
as to whether they will renew or not. This proposal is aimed at giving people an incentive
to renew by the end of January each year by discounting the membership fee by
20%. The proposed membership subscriptions
for 2002 shall be as follows:
|
|
Annual
Subscription |
Renewals after
31st Jan |
|
Family |
146 |
175 |
|
Ordinary (21
+) |
125 |
150 |
|
Ordinary (18
– 20) |
67 |
80 |
|
Junior (12
– 17) + Parents Social |
71 |
71 |
|
Junior (12
– 17) |
37 |
37 |
|
Associate |
35 |
35 |
|
Social |
35 |
35 |
|
Senior Social
(65 +) |
10 |
10 |
|
Boat Berth
– dinghy |
20 |
20 |
|
Boat Berth
– junior |
10 |
10 |
|
Boat Berth
– keel boat |
30 |
30 |
2. Amendment to the club constitution
The
table below gives the details of the officers elected (in bold) to posts on the Executive, Sailing, Training and Social Committee’s.
Those remaining in post are also shown in normal type.
| Executive
Committee | | | |
| Position | Name | Proposer | Seconder |
| Commodore | Martin Stott | Nadina Lincoln | Barry Rawlins |
| Vice Commodore | Stuart Poole | Martin Stott | John Allen |
| Training School
Principal | John Wildman | Neil Jacks | Simon McEvoy |
| Rear Commodore | Adrian White | | |
| Secretary | Barry Rawlins | | |
| Treasurer | Paul Brown | | |
| Works and
Ways | Geoff Parker | | |
| Insurance
| Phil Kilburn | | |
| Membership | John Marshall | | |
| Bosun | Ian Pilkington | | |
| Bar and Sailing | John Allen | | |
| Publicity | David Eberlin | |
