Coaching guidelines - external coaches

The Executive and Sailing Committees set out below the requirements for using / employing external coaches by classes or other sections of the club.

  • Classes / sections of club can organise their own training for members. It is acceptable to pay a coach/trainer – in principle these events should be self funding unless additional expenditure is approved by Exec. (or for classes up to £100 by Sailing Committee). The anticipated cost/income statement should be approved by the vice-commodore.
  • Coaches who receive payment for their time shall be those who carry out training in a professional capacity are persons who undertake training at a range of venues and rely on such training as a source of income.
  • Coaches who carry out training in a professional capacity shall submit an invoice for payment. In these cases the coach is responsible for any income tax or national insurance.
  • Coaches who do not carry out training in a professional capacity may only claim travelling and incidental expenses according to NCSC policy. An NCSC expense form should be completed.
  • The sailing committee shall approve water use and times (and publish on SCM)
  • The Training room use shall be approved by Training Secretary (note any RYA club training activity takes precedence) the Hub (with tv) is available generally at other times.
  • Safety cover shall be organised or provided by those organising the event (this does not count as a duty)
  • Risk assessments  shall be created by the organiser including operating procedure, the RYA Training school SOP and all other club policies including safeguarding shall be complied with.
  • The club is normally able to facilitate payment and booking, through SCM
  • The external trainer shall hold a suitable RYA recognised qualification or be able to demonstrate sufficient expertise in delivering training
  • Coaches who carry out training in a professional capacity shall hold sports coaching insurance including Third Party Risk to a minimum value of £5 million and Professional Indemnity Cover to a minimum value of £1 million and should declare this to the Vice Commodore. Coaches who do not carry out training in a professional capacity and who do not hold such insurance shall be inducted as temporary members.
  • One day training sessions may be open to external attendees subject to approval by the sailing committee The external attendees would pay a visiting sailor fee in addition to any other charges. Visiting sailors shall hold appropriate 3rd party insurance as for a racing event.

Feb 23

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